Providence Christian College takes very seriously its responsibility to ensure the safety of all persons entering the College property.

This Plan is to be read in conjunction with the College’s Occupational Health and Safety Policy, Critical Incidents & Emergency Policy, as well as the College Code of Conduct and Child Safety and Wellbeing Policy

PART A – OCCUPATIONAL HEALTH AND SAFETY

The following potential hazards have been identified and the risks thereof assessed in the College Risk Register. The procedure for handling of these risks are set out below:

HAZARDOUS SUBSTANCES

Stored appropriately as required and recorded in relevant registers, updated annually.

SPECIALISED CLASSROOMS

Requirements for PPE, instruction sheets, First Aid, storage and hazardous material registers are set in accordance with WorkSafe guidelines and enforced accordingly. Regular audits of these areas are carried out to ensure compliance. 

EQUIPMENT

The Property Team’s equipment is stored securely and used under adult supervision.

EMERGENCIES, INCLUDING FIRE SAFETY

Fire fighting equipment is located throughout the College premises.

BUILDINGS AND SURROUNDINGS

Buildings are kept in good condition in accordance with the annual Maintenance schedule. A ticketing system exists for reporting of and following-up on potential hazards.

PLAY AND SPORTS AREAS

Independent safety audits are carried out annually. Use of equipment is only allowed while supervised by an adult.

VEHICLES ON THE PREMISES

Speed limit of 8km/hour applies on College property. Public vehicles are only allowed in certain areas. Property Team’s vehicles are maintained in accordance with an annual schedule. Students’ vehicles are only permitted upon written approval.

WORKING AT HEIGHTS

Commercial grade ladders are in use on the premises and utilised for work done above shoulder height, by the Property Team, requested by staff via the ticketing system. 

ACCIDENTS AND REPORTING THEREOF

All student accidents must be recorded on the Student Accident Report Form available in Seqta. First responder is responsible for creating the form and ensuring all those involved contribute to the various parts. Hazards identified during this process are reported as such in EMS360 for review and consideration during the quarterly OH&S Committee meeting. 

Near-misses are reported directly to the OH&S Committee via EMS360 for further investigation.

FIRST AID

First Aid kits are available from, and administered by, Student Services Personnel. First Aid training is provided to all staff annually on a roster system, and is valid for three (3) years. Anaphylaxis training is provided to all staff every two (2) years. Asthma training is provided to staff with asthmatic students in their form classes at the start of every new year (Is this OK for secondary?).

MANUAL HANDLING

Manual handling is the responsibility of the Property Team as requested by staff via the ticketing system.

VIOLENCE ON COLLEGE PREMISES

Staff, students, and visitors have a mutual responsibility to maintain an environment in which the College’s and each person’s wellbeing and property are respected. This is continually emphasised in all we do at Providence Christian College. If a staff member, student or visitor observes or hears a disturbance, they should not intervene. They should immediately notify a member of the College Leadership who will facilitate a campus and/or police response appropriate to the reported circumstances in line with the College Critical Incident Policy.

WORKPLACE HARASSMENT

Providence Christian College is committed to providing a safe, respectful environment, free from discrimination, bullying and sexual harassment, for staff, students and visitors. All College staff, students and visitors are required to treat others with dignity, courtesy and respect. 

The College’s Staff, Student and Parent Codes of Conduct respectively outline appropriate conduct and the procedures that may be implemented in case of a breach.

DRUGS AND ALCOHOL ON COLLEGE PREMISES

It is our policy to include drug education as part of our overall Health & Physical Education program. Students found to be misusing legal or illegal drugs; under the influence of; in possession of and or involved in the sale of, drugs including cigarettes or alcohol will be immediately suspended from the College pending a full investigation. In the event that the student’s behaviour is unlawful the matter will be referred to the police.

COMMUNICABLE DISEASES

Providence Christian College will make decisions involving persons who have communicable diseases based on:

  • current and well-informed medical judgments concerning the disease, 
  • the risks of transmitting the illness to others, 
  • the symptoms and special circumstances of each individual who has a communicable disease, 
  • and a careful weighing of the identified risks and the available alternative for responding to an employee with a communicable disease.

Providence Christian College reserves the right to exclude a person with a communicable disease from the campus and any programmes and functions if the organization finds that, based on a medical determination, such restriction is necessary for the welfare of the person who has the communicable disease and/or the welfare of others within the workplace.

Providence Christian College will comply with all regulations that protect the privacy of persons who have a communicable disease.

PART B – CRITICAL INCIDENTS

The College has developed specific procedures for the management of the following critical and emergency situations:

ARMED HOLD-UP / INTRUSION

  • Comply with the instructions given by the offender at all times. Remain calm
  • Calmly do what you are told to do: NO MORE, NO LESS
  • DO NOT argue with, threaten or stare at the offender
  • DO NOT attempt to disarm or otherwise apprehend the offender
  • Assume the offender is armed, even if a weapon cannot be seen
  • If the offender is carrying a firearm, it should be regarded as being loaded
  • Raise the alarm only when it is safe to do so
  • Answer any question when asked
  • Avoid any sudden movements that could panic the offender
  • If students are present, try to shift the offender’s attention away from them
  • Observe as many details of the offender as possible
  • Note any items and surfaces touched by the offender
  • Immediately after the incident, the Principal/Business Manager is to:
    • Secure the immediate vicinity (for example, lock the office/room in which the hold-up occurred; do not allow anyone to approach the area in which the offender was located)
    • Notify police
    • Attend to the post-incident needs of Students and Staff
    • Ensure Students who are not in the immediate vicinity of the hold-up are kept away from it.

BOMB THREAT/Letter bomb/Suspicious item/Toxic emission/Hazardous substances/ Chemical threat

If you receive a bomb threat by telephone:

  • Stay calm
  • Do not hang up
  • Refer to Bomb Check List 
  • Try to get as much information as possible
  • Notify the Coordinator. If the Coordinator (Principal) is off site, notify the Deputy Principal/Business Manager. DO NOT COMMUNICATE THE THREAT TO ANYONE ELSE
  • Contact the police (Coordinator)
  • Decide whether a search of the grounds is warranted (Coordinator)
  • Decide whether the site is to be evacuated (Coordinator)
  • If evacuation is signalled, proceed to assembly area
  • Ensure staff and students take bags and other belongings with them
  • Leave doors and windows open

If you receive a bomb threat by mail:

  • Avoid handling the letter or envelope unnecessarily
  • Place the letter in a clear plastic bag or sleeve
  • Inform Coordinator
  • Contact Police and organise Emergency Personnel to conduct an area search (Coordinator) 
  • Consider the need to evacuate (Coordinator) 
  • Detailed information on bomb threat procedure guidelines are provided in section 5 of the Standards Australia AS 3745:2002 Emergency Control Organisation and Procedures for Buildings, Structures and Workplaces

If a suspicious item is found:

  • Do not touch it
  • It is has been touched, place it gently on a level surface immediately
  • Evacuate the immediate area, noting the exact location and description of object
  • Notify the Coordinator
  • Notify Police (Coordinator)

The following signs should alert staff to the possibility that a suspicious item is dangerous

  • Unusual odours, such as marzipan or machine oil
  • Grease marks on the envelope or package
  • Heavy, bulky or oddly-shaped envelopes or packages
  • Visible wiring or tinfoil
  • Weight of envelope or package is unevenly distributed
  • Hand delivery, over-stamping or an unusual place of origin; contact the sender if there is a name on the envelope or package
  • Excessive wrapping
  • Poor handwriting, spelling or typing
  • A wrong or foreign address or no return address

If a package or envelope has not been opened:

  • Place the item in a plastic bag, seal it: place it in a second plastic bag and seal it again
  • Keep your hands away from your face and avoid contaminating your eyes, nose and mouth
  • Wash your hands if it is possible to do so without leaving your work area
  • Stay in your office or immediate work area. This also applies to your co-workers in the same room. Prevent others from entering the area and becoming contaminated
  • Call police on 000 (Coordinator)
  • What for help to arrive

If the package or envelope has been opened:

  • Do not disturb, move or touch the item any further. If material has spilled from the item, do not try to clean it up or brush it from your clothing
  • Keep your hands away from your face to avoid contaminating your eyes, nose or mouth
  • If practicable, place an object such as a rubbish bin over the package or envelope without disturbing it
  • Wash your hands if it is possible to do so without leaving your work area
  • Stay in your office or immediate work area. This also applies to your co-workers in the same room. Prevent others from entering the area and becoming contaminated
  • Call Police on 000 (Coordinator)
  • Wait for help to arrive

BUS/TRANSPORT ACCIDENT

  • Bus driver or teacher-in-charge will contact the College.
  • Coordinator (usually Principal/Deputy Principal) will, in consultation with the bus driver/teacher-in-charge, call police and ambulances as necessary.
  • Coordinator will arrange for parents of students involved to be contacted.
  • Coordinator will proceed to the accident site wherever possible to take charge of the situation.
  • Coordinator will be responsible for any communication with the media.
  • Coordinator will facilitate support and counselling via the College Counsellor and Chaplain.

BUSHFIRE

If a bushfire is judged to be a risk to the College site, the Coordinator will:

  • Contact Fire and Emergency Services to establish the status of the fire and degree of risk
  • Ascertain the practicality of staying in the designated safe haven within the College site or evacuating the site
  • Liaise with parents if possible

Decision to stay

  • Communicate the decision calmly to Staff and Students
  • Collect class rolls and keep Staff and Students informed about the bushfire at all times
  • Move to designated fire safe haven and check classroom rolls
  • Keep one telephone line clear. Have mobile telephone as backup if power is lost for a landline
  • If it is possible to do so safely, consider evacuating asthmatics and children with disabilities or special needs
  • Put into action the system for dealing with parents who want to remove their children (Principal/Business Manager)
  • Implement a communication strategy to advise Parents and media of the evacuation
  • Isolate the gas supply at the main valve if it is safe to do so (Principal/Business Manager)
  • Close windows and doors, and block draughts to prevent the entry of smoke and embers
  • Remove combustible materials from walls, including curtains, posters etc.
  • Keep evaporate air conditioners operating as long as possible before the fire front approaches to keep filter elements wet. It power is lost, try to:
  • Damp down the elements
  • Turn off air conditioners before the fire front arrives
  • Fill as many containers as possible with water to assist in extinguishing small spot fires
  • Turn on sprinklers to wet area around the safe holding area
  • Block gutters and fill them with water
  • Deal with spot fires in roof spaces and around safe haven
  • Maintain contact with emergency services

As the fire front passes

  • As this can last up to 10 minutes, it may not be safe outside
  • Be calm and defuse any signs of panic
  • Instruct students to remain on the floor, away from windows
  • Restrict all movements

After the fire front passes

  • Reassure Staff and Students
  • Assess exits and surroundings for safe passage
  • Check buildings for signs of smoke
  • Check grounds for burning trees and logs, as there is still a risk of injury
  • Encourage people to drink water
  • Attend to any injuries
  • Arrange for Parents and Caregivers to collect students and formally sign them out
  • Maintain contact with Emergency Services

Decision to go

  • Maintain communication with Emergency Services
  • If the decision is to evacuate, do so as early as possible – late evacuations are dangerous
  • Implement contingency plans for transport
  • Establish whether exit routes and fire refuge can be reached safely. Confirm with emergency services
  • Implement a communication strategy to advise Parents and media of the evacuation
  • Take class rolls

CASUALTIES in or around College community / Serious injury

In the event of an accident – administer first aid in accordance with the circumstances of the accident.

  • DO NOT PANIC
  • If necessary, seek assistance from someone who is qualified in First Aid
  • DO NOT LEAVE THE INJURED PERSON ALONE. Send someone else for help
  • If no-one is available to go for help, do whatever you can to assist the person until help arrives
  • DO NOT become a casualty. Protect yourself, the casualty and any other person from danger.
  • If the injured person is still in danger, either:
    • Remove him or her from the source of the hazard (for example, in the case of smoke inhalation, move the person to an area where there is fresh air); or 
    • Remove the hazard from the person (for example, in the case of electrocution, switch the power off)
  • If the situation is life-threatening, get urgent medical attention from paramedics or medical practitioners
  • When medical help arrives, assist in the management of the casualty if asked to do so.

CHILD ABDUCTION

  • As soon as practicable call the Police (131 444) and lodge a formal report. 
  • Ascertain if any court orders are in place regarding visitation/access.
  • Contact the parents if they have not already been informed. 
  • Inform the:
    • Chair of the Board 
    • The office of the Director General of DES
    • (AISWA) – so that other Administrators/Principals of other AISWA schools in the area, the Catholic Education Office and the regional office of the Department of Education can be informed. 
  • The College Counsellor and Chaplain may be contacted to support the child/children and families concerned.

CHILD ABUSE / GROOMING

Please refer to the College Child Safety and Wellbeing Policy for information.

CIVIL DISORDER AND ILLEGAL OCCUPANCY

Based on the information available, the Coordinator should consider the following operational levels:

Level 1 Normal operation

Level 2 Report of a potential situation

Is there are indications that trouble is a distinct possibility and the information has been received from credible sources:

  • Notify Police and request assistance
  • Restrict Staff and Students to quadrangle areas and the immediate surroundings of the buildings
  • Secure perimeter gates
  • Prevent people leaving or entering the College except by the main gate

Level 3 Incident is imminent

  • Notify Police and request assistance
  • Evacuate Staff and Students to a safe haven away from the incident. Remain in the room, securing it if possible, or proceed to another room that can be secured
  • Keep away from windows. If considered necessary and possible, lie prone on the floor
  • Lock all other buildings
  • Communicate with Emergency Services personnel (Coordinator)
  • Announce resumption of normal operation (Level 1) only after receiving advice from Emergency Services personnel (Coordinator)

Detailed information on civil disorder and illegal occupancy procedure guidelines are provided in section 6 of the Standards Australia AS 3745:2002 Emergency Control Organisation and Procedures for Buildings, Structures and Workplaces.

CYBER ATTACK / NOTIFIABLE DATA BREACH

CYCLONE/FLOOD/STORM

In cyclone-prone areas, the Coordinator should establish links with the local State Emergency Service (SES) and familiarise themselves with the various actions required under each ‘alert stage’.

  • If flooding is imminent, make contact with local SES as soon as possible
  • If the College is still occupied, ensure Students and Staff are located in the highest, sheltered areas
  • Wherever possible, ensure that high-value equipment and records are relocated away from impending floodwaters
  • Ensure potential electrical hazards have been eliminated (for example, isolate power supply) when safe to do so
  • Remain at the safe location while it continues to offer protection
  • Do not allow anyone to enter the floodwaters

DISAPPEARANCE OF A STUDENT

In the event that a student is reported missing from a class the following procedures will be followed:

  • Request over the PA for the Student to make their way to Student Services immediately.
  • In the event that the student does not arrive:
    • Contact parents immediately
    • Conduct search of College premises
  • In the event that the student is not located:
    • Contact the Police (131 344)
    • Inform the Board Chair
    • Inform the office of the Director General – DES
    • Inform the College Counsellor and Chaplain to provide support to the family, students as required.
  • The Principal will respond to all media enquiries.

EARTHQUAKE

In the event of an earthquake, remain calm and reassure staff, students and visitors.

Indoors

  • Stay indoors and seek shelter under tables, desks or strongly-constructed door frames
  • Check that evacuation routes are safe
  • Instruct Staff, Students and Visitors to collect belongings unless the threat is immediate
  • Ensure all Staff, Students and Visitors evacuate in an orderly manner on being given evacuation instructions (Coordinator)
  • Stay away from windows and other fixtures that may become unstable
  • Provide assistance to people with disabilities or special needs
  • Turn off electricity, gas and water only when it is safe to do so

Outdoors

  • Move quickly away from buildings and power poles
  • Evacuate to designated assembly areas

After the earthquake

  • Check attendance against class rolls at the designated assembly area
  • Liaise with Emergency Services
  • Check for injured people. DO NOT MOVE SERIOUSLY INJURED PEOPLE UNLESS THEY ARE IN IMMEDIATE DANGER. WAIT FOR EMERGENCY SERVICES
  • Survey damage
  • Turn off electricity, gas and water supplies only when it is safe to do so
  • Check for damage, gas leaks, power failure and any other hazards. Ensure that no-one returns to any building unless authorised to do to (Coordinator)

EVACUATION INSTRUCTIONS

On hearing an alert (verbal, automatic alarm or manual alarm)

  • All Staff, Students and Visitors should collect their belongings unless the threat is immediate
  • In the event of a threat of fire, close all doors and windows and turn off power supply only when it is safe to do so
  • In the event of a bomb threat, open doors and windows
  • Collect classroom rolls and move Students and Visitors along designated routes to the designated assembly areas
  • Assist Staff, Students and Visitors with disabilities or special needs
  • Assemble Students in groups and mark off rolls
  • Confirm rolls with Coordinator immediately after checking
  • Remain with Students and await further instructions from Coordinator
  • Return to classrooms in an orderly and safe manner, when instructed to do so.

FIRE (Building)

In the event of a fire:

  • Raise the alarm
  • Alert the Coordinator
  • Evacuate everyone from the immediate vicinity of the fire
  • Fight fire with existing equipment only when it is safe to do so
  • Sound the evacuation alert if evacuation is necessary
  • Allow Staff, Students and Visitors to collect belongings only when it is safe to do so
  • On sounding the alert, evacuate all Staff, Students and Visitors in an orderly manner
  • Close all doors and windows (if time permits)
  • Arrange for power supply to be switched off at the electrical switchboard (Coordinator) only when it is safe to do so
  • Collect classroom rolls and move Students and Visitors along designated routes to the designated assembly area
  • Assist Staff, Students and Visitors with disabilities or special needs
  • Provide assistance to students/staff with compromised respiratory function (e.g Asthma)
  • Assemble students in groups and mark their names off the rolls
  • Confirm rolls with Coordinator immediately after checking
  • Remain with Students and await further instructions
  • Do not leave the assembly area until advised to do so by the Coordinator
  • Return to classrooms only when it is safe to do so

IN CASE OF FIRE

MOTOR VEHICLE COLLISION

  • Follow basic First Aid principles: DRSABCD
    • Danger – check for danger to you, bystanders and then the injured person. Make sure you do not put yourself in danger when going to the assistance of another person.
    • Response – is the person conscious? Do they respond when you talk to them, touch their hands or squeeze their shoulder?
    • Send for help – call triple zero (000). Don’t forget to answer the questions asked by the operator.
    • Airway – Is the person’s airway clear? Is the person breathing?
    • Breathing – check for breathing If the person is unconscious but breathing, place the person in the recovery position UNLESS there is a possibility of back/neck injury in which case the patient should not be moved. Monitor their breathing until you hand over to the ambulance officers.
    • CPR (cardiopulmonary resuscitation) 
    • Defibrillator – for unconscious adults who are not breathing, apply an automated external defibrillator (AED) if one is available. 
  • Bleeding: in the event of uncontrolled bleeding apply pressure bandages/tourniquet as appropriate to control bleeding. 
  • Maintain support until relieved by a medical practitioner.
  • Inform the Principal.

PANDEMIC

  • Follow the directives of the Chief Medical Officer as communicated by State Authorities.

SERVER MALFUNCTION / LOSS OF RECORDS

STRUCTURAL INSTABILITY

  • Evacuate the unstable facility
  • Inform the OH&S Committee
  • Engage professionals to assess the damage.
  • Arrange for repairs.
  • Reassess the site post repair and prior to re-habitation.

TERRORISM

The first responder to a terrorist act will:

  • Determine, if possible, the type of event at hand.
  • Call 000 and notify the Principal.
  • Await further instructions

Hazard Management Agencies

Hazard Management Agencies in Western Australia are responsible for particular emergencies or hazards.

This list can be used by Colleges as a guide on who to contact.

Hazard/Emergency

Agency Responsible

Contact Number

Air transport emergencies

WA Police Service

General 13 1444

Emergency 000

Text message 106

Dam break

Water Corporation

13 1375

Earthquake

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Animal and Plant Pests and Diseases

Department of Agriculture and Food

9368 3333

Fire (wildfire, bushfire)

Fire and Emergency Services Authority, Department of Conservation and Land Management, Local Government

General 9323 9300

Emergency 000

Free Call 1800 998 214

General 9426 9200

Fire (urban)

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Flood

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Fuel Shortage Emergencies

Department of Consumer and Employment Protection

Hazard materials (incl. radioactive materials)

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Land search and rescue

WA Police Service

Landslide

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Marine oil pollution

Department for Planning and Infrastructure

9216 8000

Marine transport emergencies

Department for Planning and Infrastructure

9216 8000

Nuclear powered warships

WA Police Service

General 13 1444

Emergency 000

Text message 106

Offshore petroleum operations

Department of Industry and Resources

General 9323 9300

Emergency 0009222 3333

Road transport emergencies

WA Police Service

General 13 1444

Emergency 000

Text message 106

Sea search and rescue

WA Police Service

General 13 1444

Emergency 000

Text message 106

Space re-entry debris

WA Police Service

General 13 1444

Emergency 000

Text message 106

Storm/tempest

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Tropical cyclone

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

Tsunami

Fire and Emergency Services Authority

General 9323 9300

Emergency 000

This list was compiled based on a summary of Hazard Management Agencies from the Fire and Emergency Services Authority, State Emergency Management Plans (WESTPLAN)