PURPOSE AND SCOPE

The leadership of Providence Christian College is committed to providing a safe and supportive environment for staff, students and members of the community. 

Learning outcomes for students and the wellbeing of students, staff and community members can be adversely affected by critical incidents and crisis events. It is the College’s aim to reduce the likelihood of such events and mitigate the impact should a crisis occur, through appropriate planning and risk management.

The Principal and College leadership are responsible for the management of on-site and off-site College-related emergencies and critical incidents with the aim of minimising trauma and distress to students and staff, and damage to property, as well as ensuring that the teaching and learning programme is maintained and resumed while prioritising the health, safety and wellbeing of students affected.

A critical incident is an incident in which there is a high likelihood of traumatic effects or evoking unusual or unexpectedly strong emotional reactions, which have the potential to interfere with the ability of the individual, group or College to function either at the time or later. 

An emergency is an accident or incident that requires immediate intervention and can be considered to have three elements: 

  1. A threat to the College;
  2. The element of surprise; and
  3. A short decision time. 

POLICY

To meet our Occupational Safety and Health, and Duty of Care obligations, Providence Christian College will continue to develop, maintain and review comprehensive Emergency Management / Critical Incident Response Plans. 

  1. The College has formulated Health and Safety Management Plans (Management Plans) for reasonably foreseeable incidents which provide information on response and recovery. These Management Plans incorporate procedures for potential hazards in terms of the College Occupational Health and Safety Policy as well.
  2. These Management Plans are based on the Prevention, Preparation, Response and Recovery (PPRR) model with the aim of reducing the level of trauma or concern to students and staff.
  3. The College has also determined specific Lockdown and Evacuation procedures (Response Procedures) to be applied in case of any critical or emergency incident, before/in conjunction with the relevant Management Plan.
  4. All Plans and Procedures will be informed by ongoing safety audits and assessments, at least once per term, which prioritises the safety and wellbeing of our students.
  5. The Response Procedures define the roles and responsibilities of the College’s Critical Incident Management Team.
  6. Should an incident occur, the College will conduct a review immediately following to review the response and determine the efficiency thereof.
  7. The College will provide professional development and appropriate resources to meet the needs of the staff in implementing the Response Procedures. This includes opportunities for first aid training and appropriate drills and simulations.
  8. The College will have a planned communication process that is effective in difficult circumstances and that allows information to flow in a timely manner to and from those who need to know what is occurring, particularly when this is to include parents/caregivers.
  9. The College maintains a register of all critical and emergency incidents (including Reportable Incidents) and all incidents will be reported to the governing body by the Principal and reflected in the minutes.
  10. Reportable Incidents will also be reported to the Director General of the Department of Education within 48 hours of the incident using the Reportable Incident Notification form. A copy of the notification will be kept in the register and also provided to the governing body. 

Reportable Incidents are:

  • The death of a student or staff member at College or during a school-related activity, or following an incident at the College or during school-related activity;
  • An incident involving injury, illness or trauma to a student or staff member at the College, or during a school-related activity requiring an ambulance or hospital attendance;
  • An incident requiring a police or other emergency services response when a student appears to have been taken or removed, or goes missing and cannot be accounted for, from the College or from a school-related activity without proper authority; 
  • An incident requiring College lockdown or evacuation, or reduction of the number of students or staff attending, or closure for any duration for health or safety reasons;
  • Receipt of a complaint or allegation of child abuse, including but not limited to sexual abuse, committed against a student –
    • By a staff member or another student, or 
    • By another person on the College premises or during a school-related activity,

whether the abuse is alleged to have occurred recently or in the past;

  • Issuing a formal warning to or ceasing the employment of a staff member for a breach of the Code of Conduct suspected to have involved grooming behaviour. 

Trauma: a psychological wound or injury suffered at the College or during a school-related activity.

Grooming: the use of a variety of manipulative and controlling techniques with a vulnerable subject in order to establish trust or normalise sexually harmful behaviour with the overall aim of facilitating exploitation and/or avoiding exposure.

11.The following will be reported to WorkSafe Western Australia according to their guidelines: 

  • Workplace fatality of a staff member by calling 1800 678 198
  • Injuries to be reported via WorkSafe’s online notification form include:
  • a fracture of the skull, spine or pelvis;
  • a fracture of any bone in the arm (other than in the wrists or hand) or in the leg (other than a bone in the ankle or foot);
  • an amputation of an arm, a hand, finger, finger joint, leg, foot, toe or toe joint;
  • the loss of sight of an eye; and
  • any injury other than the above which, in the opinion of a medical practitioner, is likely to prevent the employee from being able to work within 10 days of the day on which the injury occurred.
  • Reportable diseases will be reported via WorkSafe’s online notification form and include:
  • Infectious diseases: tuberculosis, viral hepatitis, Legionnaires’ disease and HIV, where these diseases are contracted during work involving exposure to human blood products, body secretions, excretions or other material which may be a source of infection; and
  • Occupational zoonoses: Q fever, anthrax, leptospirosis and brucellosis, where these diseases are contracted during work involving the handling of, or contact with, animals, animal hides, skins, wool, hair, carcases or animal waste products.

12. The College will endeavour to maintain normal functioning during crisis situations. 

13. Following a critical/emergency incident, the Principal will convene a Recovery Management Group when Staff or Students have been traumatised or are likely to suffer long-term effects as a result of their exposure to an emergency. The group will be responsible for development and implementation of a Recovery Program for those affected.

The College Counsellor and Chaplain will normally ensure that recovery support is provided to the College. Additional support may be provided by district psychologists and social workers, and external consultants engaged by the College where necessary.

PREVENTION & PREPAREDNESS 

Identifying the risks

The College has a detailed Risk Register where the most foreseeable risks are addressed.

The College has access to emergency medical services, ambulance, fire brigade and police services with a likely attendance time of approximately ten minutes.

The College prioritises the safety and wellbeing of our students and staff, specifically in the following ways:

  • RISK REGISTER:
    • The College Risk Register is reviewed annually and/or as required by circumstances
    • Matters of concern are raised and actioned at Weekly Leadership meetings 
  • CHILD SAFETY: 
    • Regular attendance checking of students and systems to control students’ movement outside classrooms during class time
    • CCTV coverage ensures visibility across the College campusStudents with significant disabilities are supervised by Education Assistants during an emergency
    • Measures to prevent child abuse and grooming are employed as per the College Child Safety and Wellbeing Policy
  • REGISTERS: 
    • Registers of hazardous substances are maintained by Heads of Departments and reviewed by the OH&S Committee once per year
    • Registers are kept of all visitors, contractors and volunteers entering the premises
    • Student attendance registers are maintained by teaching staff and Student Services
  • BUSHFIRE: 
    • Prescribed preventative burns under advice from the NFES
    • Bush-clearing around the borders of the College campus
    • Fuels and other chemicals are safely stored
  • SNAKES: 
    • Warning signs in areas of known snake activity
    • Intercom announcements when snakes are reported
    • Provision of student education on reporting and avoidance
  • EMERGENCY RESPONSES: 
    • Lockdown and Evacuation drills are scheduled and performed once per term
    • Discussions in class of procedures and hypothetical situations 
    • Copies of evacuation routes and procedures are readily available in all buildings
    • Provision of First Aid training to all staff
  • CAMPS, EXCURSIONS, INCURSIONS:
    • Risk assessments are prepared for excursions, incursion and camps
  • STAFF DEVELOPMENT:
    • Ongoing safety audits, training/upskilling, and assessments, are scheduled and coordinated at quarterly OH&S meetings
    • Upskilling and discussion sessions about general safety and wellbeing are conducted during general staff meetings

RESPONSE PROCEDURES

Emergency Contacts

In an emergency requiring the Police, an ambulance, or DFES, call 000

Contacts

Phone

Mobile

Coordinator (Principal)

(08) 9455 1607 (202)

0438 050 336

Deputy Principal

(08) 9455 1607 (218)

0418 455 450

Business Manager

(08) 9455 1607 (205)

0479 052 032

Head of Secondary

(08) 9455 1607 (230)

0411 117 021

Head of Primary

(08) 9455 1607 (250)

0438 858 447

First Aid Officer

Ext. 201

0472681600 / 0422509782

Chaplain

Ext. 240

0408 646 068

College Counsellor

Ext. 210

?

Bus coordinator/s

Ext. 296

0408 909 895 / 0405 670 977

DFES (SES)

Police (non-emergency)

Ambulance

Local Government Authorities

132 500 / (08) 9395 9300

 131 444 / (08) 9456 9555

 (08) 9334 1234

 (08) 9397 3000

Armadale Hospital

Fiona Stanley Hospital

WorkSAfe WA

South Metropolitan Education Regional Office

(08) 9391 2000

 (08) 6152 2222

 1300 307 877 

 (08) 9336 9563 

Reporting an emergency in the College. Students should report an incident immediately to an adult within the College. Teachers should report an incident immediately to the Principal or Office Staff. All emergencies are to be reported to the office. The Principal or Designate will make a judgement call on whether to report the emergency to the Emergency Services.

Reporting an emergency at a camp or excursion. An emergency which occurs during a camp/excursion is to be reported by the Teacher-in-Charge in the first instance to the local Emergency Services. The Principal is then to be advised. The Principal will attend and take control if the incident is within an hour’s travelling time from the College. In other cases, the Teacher-in-Charge of the excursion/ at the scene will be in charge and will liaise with the College until a member of the Leadership Team can get to the scene of the emergency.

Alerting the College.  Students will be alerted by means of a warning siren across the public address system, or if power is unavailable by use of bullhorns. An announcement will be made instructing Staff and Students about action to be taken.

Emergency will be coordinated from the Principal’s Office. 

For relatively contained matters, follow the relevant procedures as set out in the Health and Safety Management Plans

For large scale emergencies/critical incidents, the Lockdown / Evacuation Procedures will be employed as per below:

Emergency Lockdown

ALERT SIGNAL – Woop woop signal followed by VERBAL INSTRUCTIONS. 

IN CASE OF POWER CUT: SILENT WARNING delivered to every class by designated runners.

The aim of a lockdown is to ensure that all students, staff and visitors, in the event of an external threat, such as a terrorism threat or an intruder, are safe and behind locked doors and windows in as short a time as possible.

Assumptions:

  • All Form/Class Teachers discuss the Lockdown Procedure at least once a term with their class so that all Students understand what is expected of them.
  • All absentees are reported to Student Services as per Attendance Policy.
  • All visitors/contractors/tutors/Relief staff on campus have logged in at Reception. 
  • Staff ensure that they are logged in or out via Simple IN/OUT app for all absences from the College during work hours.
  • Staff (Secondary School) will have taken the roll at the beginning of the module. 
  • Staff (Primary School) will have taken the roll at the beginning of the day and at lunch time.
  • All students leaving a class will have obtained permission as per Primary and Secondary procedures. 

Procedure: Teaching Staff

  • Upon hearing the alarm, immediately lock the door(s) and windows. Close curtains/blinds if available.
  • If the Lockdown is announced during a break time, all staff and all students make their way immediately to their Form classrooms.
  • All non-teaching Staff, non-Form Teachers and Teachers on DOTT should make their way to the Staff Room or their Preparation Areas (whichever is the closest) and report their whereabouts to their respective Heads of School.
  • Classes on the ovals (e.g. PE) should make their way to the closest available classroom. Once the students are safely behind locked doors, the responsible Teacher must contact the Head of School to inform them of the class’s whereabouts and any Students who are missing from the class.
  • Take the roll. If a Student is out of class for any reason, inform the Head of School, giving the students name and recorded whereabouts. (Accurate Roll Call is of critical importance). If the Head of School cannot be contacted refer the details to the Deputy Principal/Principal.
  • The Head of School and/or Deputy Principal/Principal will delegate a staff member to check the toilets if necessary.
  • Do not allow any unauthorised person/s to enter the classroom.
  • Report any suspicious activity outside your classroom to the Principal/Deputy Principal.
  • Keep the Students calm and occupied for the duration of the lockdown.
  • All Staff are expected to be proactive in contributing to the general safety and orderliness of the process.
  • Await further instructions.

Procedure: Administration Staff

  • Principal: Maintain oversight of the situation. Give all-clear on completion of the evacuation. 
  • Deputy Principal: Sound the appropriate alarm at beginning of the event and give the all-clear on completion of the evacuation.
    Deputise for the Principal in his absence.
  • Reception: Contact appropriate Emergency Services. Account for visitors.
  • Compliance/HR: Assist Principal/Deputy Principal.
  • Heads of School: Remain in your respective offices. Maintain oversight of your respective schools and report any issues/missing students to Student Services.
    Record the whereabouts of all Staff.
    Report the whereabouts of Visitors to Reception.
  • Business Manager: Alert and account for non-teaching staff.
    Report to Head of School/Deputy Principal as appropriate.
  • Student Services: Collate student whereabouts against Class & Absentee lists.
    Report missing students to Principal/Deputy Principal.
  • Registrar: Assist Student Services with collation of Staff and Student whereabouts.
  • Chaplain/Counsellor: Prepare to counsel/arrange counselling for traumatized students/staff.

Updates and the All-Clear will be communicated via intercom system or runner.

Emergency Lockdown Concise Instructions

ALERT SIGNAL:

  • WOOP WOOP signal followed by VERBAL INSTRUCTIONS
  • SILENT WARNING will be delivered by designated runners to every class in case of power cut

Emergency Evacuation

EVACUATION SIGNAL – Air raid signal FOLLOWED BY VERBAL INSTRUCTIONS OVER THE INTERCOM.

IN CASE OF POWER CUT: BULL HORN to be used

The aim of an Evacuation is to ensure that all Students, Staff and Visitors leave an area of threat within the College premises and move in an orderly fashion to a safe place in the shortest possible time. We should aim to complete the initial evacuation to the designated area within 4 minutes of first hearing the siren, and the roll call within a total of 8 minutes.

The College is divided into the following areas:

Admin Administration Building

MPH Multi-Purpose Hall

Central oval Oval in the centre of MPH, Admin, Block D, E & F

Back oval Oval on Lakey Street (Lakey Street Oval)

Block A Primary School 

Block B Uniform shop, Student Services, Chaplain, Learning support & Secondary classrooms

Block C Secondary classrooms

Block D 1-5 Science/Art/Design Tech/Family & Childcare

Block D 6 & 7 Canteen/Textiles/Music

Block E 1-4 Hospitality/Dance/Science/Permaculture

Block E 5-9 Drama/LOTE/Science/Math

Block E10, 11 & 12 Music Tutor Rooms

Block F Digital Media & Technologies / Learning Hub

Each area should familiarise themselves with, and be prepared to follow a specific evacuation route to, the central oval (See Maps).

Assumptions:

  • All Form/Class Teachers discuss the Evacuation Procedure at least once a term with their class so that all Students understand what is expected of them.
  • All absentees are reported to Student Services as per Attendance Policy.
  • All visitors/contractors/tutors/Relief staff on campus have logged in at Reception. 
  • Staff ensure that they are logged in or out via Simple IN/OUT app for all absences from the College during work hours.
  • Staff (Secondary School) will have taken the roll at the beginning of the module. 
  • Staff (Primary School) will have taken the roll at the beginning of the day and at lunch time.
  • All students leaving a class will have obtained permission as per Primary and Secondary procedures.
  • Students always line up for class in two rows (usually boys and girls, and in alphabetical order). This will ensure speedy roll calls and identification of missing students (except PP & K). calls and identification of missing students (except PP & K).

Procedure: Teaching Staff

  • The aim of an evacuation is to remove all students to safety in as short a time as possible. Therefore students are not to waste time trying to take their belongings with them – Everything is to be left in the classroom. The Evacuation Point will be in the middle of the central oval. Further evacuation may take place from here, as necessity dictates, to one of the following areas:
    • Lakey Street Oval
    • Lakey Street Park
  • A Central Control Point will be designated by the Incident Management Team (IMT) wearing fluoro jackets in the front of the evacuation area.
  • Ensure that your class moves quickly, in a straight, orderly line to the Evacuation Point on the central oval.
  • Students are to line up facing F Block in their classes, with the Teacher at the front of the line. The Year 12’s will line up closest to the Arts Shed and the Kindergarten students will line up closest to the Primary School. A 1m space should be left between classes.
  • Student Services will have copies of the Absentee Lists at a central point on the oval. The Heads of School will collect attendance data from Staff.
  • Once roll call has been taken and all Students in a particular class accounted for, the students should turn around to face the opposite way, holding their line. This will enable visual confirmation of classes accounted for.
  • The Teacher must report their classes’ attendance and/or missing students and their recorded whereabouts to the Head of School.
  • The Head of School will initiate appropriate investigation immediately when a student is identified as missing.
  • The Head of School will report students who are unable to be traced to Student Services.
  • Student Services is responsible for compiling a list of attendance and any missing students for the whole College.
  • Student Services will inform the Principal/Deputy Principal and relevant Emergency Services attending the incident, of any missing students.
  • Student Services will contact families of missing students as appropriate to determine their possible whereabouts.
  • All staff other than Teachers in charge of a class are required to report their presence to the Central Control Point (Deputy Principal) and then line up behind the classes and assist with general control & communication during the roll call procedure. 
  • Await further instructions.

Procedure: Administration Staff

  • Principal: Maintain oversight of the situation. Give all clear on completion of the evacuation.
  • Reception: Contact appropriate Emergency Services. Take Mobile to oval. Bring Passtab printout and Staff In/Out report to oval. Assist Deputy Principal with roll call. 
  • Deputy Principal: Sound the appropriate alarm at the beginning. Account for all staff in conjunction with Reception. Deputise for the Principal in his absence.
  • Business Manager: Alert and account for non-teaching staff.
  • Heads of Schools: Maintain oversight of your respective Schools and report any issues to the Central Control Point. Assist Principal/Deputy Principal as appropriate.
  • Student Services: Bring First Aid kits to Central Control Point. Coordinate/Report student security to the Principal and/or Emergency Services.
  • Chaplain/Counsellor: Prepare to counsel/arrange counselling for traumatised students/staff/ visitors.

Students return to class once the all-clear has been announced, either verbally by the Principal/ Deputy Principal or via the intercom system.

Block Wardens:

The Block Wardens are responsible for:

  • Ensuring that all Staff, Students and Visitors have left the block for which they are responsible.
  • Reporting anything of relevance within their block to the Heads of School concerned.

BLOCK

AREAS INCLUDED

BLOCK WARDENS

Admin

Admin / MP Hall

PA to Head of Sec., Accounts Officers

Block A

Primary School

Primary Admin Assistant/HR Officer/

Curriculum Coordinators

Block B

Uniform shop, Student Services, Chaplain, Learning support, toilets & Secondary classrooms

Chaplain, Counsellor

Block C

Secondary classrooms and toilets

Finance Manager, Grounds Person

Block D 1-5

Science/Art/Design & Tech/Family & Childcare

IT Manager, Bus Driver 

Block D 6-7

Canteen/Textiles/Music

Canteen Manager, Registrar

Block E 1-4

Hospitality/Dance/Science/ Permaculture

Design & Tech/ Home Ec. Assistants /Maintenance Person

Block E 5-9

Drama/LOTE/Science/Math

Lab Techs/ Network Administrator

Block E10-12

Music Tutor Rooms

Lab Techs/ Network Administrator

Block F incl. Green Room

Learning Hub/Dig. Technologies/Media Room & Green Room

IT Technician

Emergency Evacuation Concise Procedure

ALERT SIGNAL – AIR RAID signal followed by VERBAL INSTRUCTIONS.

BULL HORN to be used in case of power cut.

Incident Management Team and their responsibilities

Incident Management Team (IMT): The Leadership Team consisting of the Principal and Deputy, Heads of School and the Business Manager, Student Services Officer and other Administration Officers as required.

Incident Management Coordinator (IMC):  The Principal. In the absence of the Principal, the Deputy Principal, Business Manager, Heads of Senior School and Primary School will carry out the role of Coordinator. One of these people will be at the College at all times.

IMC is responsible for:

  • Notification of Emergency Services , DES and the Board Chair.
  • Alerting Staff and Students about the emergency
  • Evacuation of Staff, Students and Visitors
  • Provision of resources to manage the emergency
  • Liaison with Emergency Services
  • Delegation of duties to Staff as required
  • Communication with Staff, Students and Parents
  • Maintenance of Staff and Student welfare.

The Coordinator will specify the type of evacuation required from one of the following:

  • Within the building
  • To another building
  • Within the College grounds
  • Beyond the College.

Evacuation within the building may occur when the danger is confined to a section of one wing of the College.

Evacuation within the College grounds may occur if the danger zone extends to all College buildings, but not to open areas elsewhere around the College.

Evacuation beyond the College may be required if the emergency affects the whole College.

The Coordinator will issue evacuation instructions to classes closest to the danger zone followed by classes further away from the danger area. When moving to the designated evacuation area, students must be moved away from the danger zone and not towards or through the affected area. Teachers should not evacuate their classrooms unless instructed to do so by the Coordinator.

Grounds Team is responsible for directing traffic away from the College premises.

Parents attending the College are to be directed to the information centre where a member of staff nominated by the Coordinator will be available to provide information concerning the welfare of students and other information about the emergency. The Coordinator will also designate the area to be established as an information centre.

Teachers are responsible for the safety and supervision of their Students during the evacuation and for the duration of the emergency. No Teacher is to leave Students unsupervised. If a Teacher is directed by the Coordinator to perform a task which prevents effective supervision being maintained, it is the Teacher’s responsibility to arrange for alternative supervision before engaging in other tasks.

Teachers will be directed by the Coordinator during the emergency and should not initiate any action related to the emergency without the Coordinator’s authorisation. This does not prevent a Teacher taking action which minimises the nature of the emergency such as using a fire extinguisher on a fire or administering first-aid to a student to reduce the effects of an injury. Any staff member given a task to complete by the Coordinator must advise the Coordinator when it has been completed.

Turn off all appliances if time permits including stoves, heaters, pilot lights, light switches. 

Food, water, shelter and toilet facilities will be required if evacuation occurs in adverse weather or is likely to be prolonged. Parents will be contacted to collect their children if safe to do so. Staff will remain present until all students have been collected. If it is necessary, the Coordinator will arrange for meals to be supplied.

No Student is to leave the College or the evacuation area with a Parent or other adult unless specific authorisation to do so has been issued by the Coordinator.

Administrative Office Staff will deal with routine enquiries from Staff and will assist the Coordinator during an emergency. Office Staff will be responsible for general telephone communications, including notification of Parents, at the direction of the Coordinator.

COMMUNICATIONS: Keeping in touch with everyone

A warning siren will be sounded to alert the College in case of an emergency. An information message broadcast over the public address system or by a runner to individual classrooms will advise Students and Teachers about the response to be taken.

The general office telephone is only to be used for communications relating to the emergency . The Principal’s telephone is to be used during an emergency by the Coordinator to liaise with Emergency Services. The Emergency Services are to be notified immediately about any emergency in accordance with the procedures above. The general office telephone will be used for all other communications. To minimise overloading the College telephone, calls must be restricted and should be brief. College mobile phones will also be utilised in an emergency.

A printout/electronic copy of student attendance records is to be taken by Student Services if an evacuation of the College is required. The Network Administrator maintains multiple backup systems across the College property. Files stored in Google Drive are stored with the Cloud Vendor who provides additional protection from accidental erasure or destruction.

Teachers are to take attendance rolls with them if the classroom is to be evacuated.

The Coordinator will provide updates directly to parents and the wider College community as appropriate. In the event that the media arrives at the College, they should be directed to the Coordinator.

Recovery room/area for affected students and staff will be designated as appropriate to the situation.

EMERGENCY CHECKLIST:

Short-term tasks – within the first twenty-four hours

Set aside five minutes to calm down and collect your thoughts. Implement the College Critical Incident & Emergency Response Procedure.

Consider the level of response that might be required, and discuss possible responses with others.

Immediate tasks

  • Ensure that staff and students are safe from injury and harm 
  • Notify the emergency services using their emergency numbers
  • Record details, if situation allows, on the Initial emergency record and Emergency message record forms
  • Establish a College Crisis Management Team to coordinate the response
  • Allocate responsibilities to individual staff
  • Allocate responsibility for evacuation and assembly of staff and students
  • Allocate responsibility for management of information including telephone calls
  • Allocate responsibility for coordinating media requests for information
  • Allocate responsibility for provision of information for parents who arrive at the College
  • Coordinate routine College activities including the teaching program
  • Notify teachers and ancillary staff about the emergency
  • Notify parents of the emergency
  • Establish a recovery room for affected students and a waiting room for parents
  • Inform students within the College
  • Delegate staff to monitor the recovery room
  • Actively seek information from the police, hospital or elsewhere
  • Inform College Board
  • Inform the College community via letter or newsletter
  • Monitor College community reactions and support those in care-giving roles
  • Liaise with outside agencies, including the emergency services
  • Set aside time to brief key personnel and to review responses.

RECOVERY

As soon as the emergency is over and the Coordinator has declared the site as safe, the normal running of the College will recommence. This may take longer in some instances, depending on the nature and circumstances. 

The Coordinator will (Appendix 1):

  • Prioritise the recovery and support of students and staff;
  • Coordinate any necessary follow-up required, including hospitalisation/legal action/reporting as per the circumstances;
  • Take appropriate steps to return College infrastructure to normal;
  • Develop, implement, and document the strategies to manage the ongoing social, psychological and education needs of those affected. 

REVIEW

The College’s preparedness and response will be reviewed as soon as is practicable after the incident (Appendix 1):

  • An Incident Report will be completed by all involved to aid enquiry and analysis;
  • Leadership will review and analyse the incident; 
  • Procedures/drills will be updated/adjusted as required;
  • Necessary training will be arranged. 

The College’s Approach

The development of the College’s response is informed by prevention, preparedness, response and recovery (PPRR). The PPRR are not necessarily sequential phases:

  • Preparedness Measures to ensure that, should an emergency or critical incident occur, resources and services are capable of coping with the effects. Measures can include planning, staff training, and acquisition of specific safety equipment, infrastructure and maintaining the safety of the College grounds.
  • Prevention Measures to eliminate or reduce incidence or severity of emergencies and critical incidents.
  • Recovery Measures which support emergency or critical incident -affected individuals and College communities in reconstruction of the physical infrastructure and restoration of emotional, economic, environmental and physical wellbeing.
  • Response. (i) Emergency management planning undertaken with the aim of achieving an effective response to emergency situations. (ii) Actions taken immediately prior to, during and immediately after an emergency or critical incident to ensure its effects are minimised .The key to effective response is clearly defined criteria for the activation of any plan.

APPENDIX 1 – Considerations for recovery following a Critical/Emergency Incident

ACTIONS

COORDINATED BY

If required, action notification to Director General via Reportable Incident Notification Form

Identify and offer specialised personal support

Contact family/ies involved to express sympathy, arrange retrieval of personal items as appropriate and discuss ongoing support

Update information to staff, parents, and students, as appropriate. Instruction to Reception about information to be made available to parents/community. Rumour control

Special considerations for suicide, including contagion effect

Death notice / Memorial service

Funeral attendance, attention to wishes of the family

Continued support for students and staff

Consider sensitivity to curriculum content

Liaison with other affected/vulnerable schools and agencies/organisations

Acknowledge those who have supported the College

Review College records/mailing lists

Arrange support for staff/students involved with inquest/court

Review and modify Critical Incident & Emergency Response Procedure

Update information to staff, parents, and students, as appropriate, following review and changes of policy/ies

Anniversary dates